7 Best Time Saving G-Suite Tips
G-Suite (formerly Google Workspace) is a Google-developed suite of cloud-based business, productivity, and collaboration solutions.
G-Suite was previously known as Google Apps until 2016 when it was relaunched. G-Suite is particularly popular among businesses in need of email hosting.
However, G-Suite includes a variety of other tools that, when utilized on a daily basis, can help your company enhance productivity and cooperation. G-Suite Marketplace is an add-on to the G-Suite platform.
You can utilize Marketplace to install third-party cloud applications as part of your G-Suite toolkit.
What you'll discover in this article
7 Best Time Saving G-Suite Tips
- Protect your data by using Gmail’s confidential mode.
- Minimize tabs by using the research pane.
- In Google Docs, you can hide your view activity.
- Customize the search screen in Google Chrome and add shortcuts to your favorite websites.
- Ok Google, do my work.
- Start a Q&A session with Google slides.
- Can’t rescue the images from a Google Doc?
Protect your data by using Gmail’s confidential mode.
You’ve probably been wondering how to communicate critical information safely via Gmail.
To do so, click the Turn confidential mode on/off option at the bottom of your Gmail email before sending it out.
This protects your email and data by preventing recipients from forwarding, copying, downloading, or printing your message or any attachments.
You can also specify an expiration date and the necessity for a recipient to enter an SMS verification code in order to view your email.
Minimize tabs by using the research pane.
When working on Google Docs and conducting research, you may find that you have a lot of windows open and are frequently jumping between Google Search.
Do all these windows and switching around make you feel overwhelmed? We have the answer.
Go to Google Docs and click the Explore button on the Tools tab at the top of the page.
Now, on the right side, a pane appears, allowing you to use Google Search directly from Google Docs, making searching much easier. And it gets even easier: drag and drop a link or an image directly from the pane.
In Google Docs, you can hide your view activity.
One of Google Docs’ most popular features is the activity dashboard, which allows users to keep track of who has seen documents shared by your company.
You may also hide your view history, which is a nice feature. How? Quite simple! Navigate to the activity dashboard in the paper you were given. Then, in your privacy settings, disable your view history.
This can be done for the current document or for all Docs, Sheets, and Slides.
Customize the search screen in Google Chrome and add shortcuts to your favorite websites.
Did you know that you can personalize your search screen in Google Chrome by picking a background and adding shortcuts? We tell you how to do that with only a few clicks.
Open a new tab and click on “Customize this page”, which you can find behind the pencil icon in the right bottom corner.
Now you have the choice to either upload your own background image or choose an image from Chrome.
If you like to add a shortcut, you just need to click Add shortcut and add the name and URL of the site.
Ok Google, do my work.
One of the few Google Suite applications that can replace Microsoft products like Excel is Google Sheets.
Instead of utilizing a formula to answer simple questions in Google Sheets, you may search for them using real words.
To obtain an immediate response, click ‘Explore’ in the bottom navigation bar, then write your query.
Start a Q&A session with Google slides.
Another gem among the Google G Suite features is Google Slides, and here is our favorite tip.
A question and answer session can help to encourage a cognitive sprint. Simply begin a presentation and then select ‘Start a Q&A’.
On top of your presentation, Google will display a URL for visitors to visit and submit questions.
Can’t rescue the images from a Google Doc?
Sending a Google Doc with attached photos is a sure-fire method to make the design team dislike you. Simply go to ‘File’ > ‘Download as’ > then ‘Web Page (.html Zipped)’ to fix this.
After that, you’ll be able to download a folder containing all of the photographs at their original resolution. With this G-Suite hack, you can avoid a crisis.
How to use G-Suite?
There’s no denying that G Suite is a useful tool for businesses.
It aids businesses in becoming more organized and productive, and it is simple to set up and utilize. It’s simple to navigate through G Suite’s core features and modify them to your specific workflow.
According to Forrester Research research, G Suite adoption rates are 85 percent in the first year and 100 percent in the second year.
But are you certain you understand how to get the most out of G Suite and its apps? There are other features that are less well-known yet will make your job easier and more effective.
If you want to learn more about how to save time using G-Suite, This video will help you out.
