7 Easy and Useful Tips for Writing Professional Emails

Easy and Useful Tips

7 Easy and Useful Tips for Writing Professional Emails

A career fair is a stepping stone to success, therefore extremely crucial in every student’s life. It not only gives you provides you with invaluable information about the various career paths you can pursue, but also allows you to make connections for future opportunities! It is on this day that you’ll probably walk out with numerous business cards and some of these companies may contact you to set up an interview.

Whether you get asked to do an interview in the upcoming days or not, it is always a good idea to keep following up with the companies you were interested in. Doing so will sooner or later help you land your dream job in your dream company!!

Here are important and easy and useful tips for writing a successful and meaningful professional email:

Easy and Useful Tips for writing a successful and meaningful professional email:

1. Begin with a meaningful subject line

Always make sure to write a meaningful subject line irrespective of whether you’re just sending an email to a person that you hope to make a connection with or you’ve had a conversation with someone. Remember to keep it short and sweet. Be clear about your intentions before you write the subject which should summarize why you’re contacting them. With a never-ending mail list, the subject line can make or break the deal i.e. whether the person sends it straight to the trash or gives it a read.

2. Address them appropriately

Professional emails demand the utilization of a formal and appropriate dialect. Casual languages such as ‘Hey’ can be used while writing to a colleague or friend, but for professional inquiries, it isn’t the best choice. On the other hand, ‘Dear’ is too formal. A simple ‘Hi’ or ‘Hello’ is more appropriate.

3. Keep the email concise and to the point

While many professionals are excited about recruiting new, talented students into their company, they are also very busy. Especially after a career fair, their inboxes get crowded with follow-ups. Hence, for the best chance that they respond, keep the note short.

4. Make it easy to read and Do not use slang

Professional emails require a certain level of protocol to be followed i.e. usage of proper formal language. Do not use slang or emojis. In addition, pick a simple typeface and don’t add too many colors, if any at all. Add indentations or spaces between paragraphs for easy reading and skimming. In addition, keep your most important information at the beginning of each paragraph so they are able to recognize your most important points.

5. Be kind and grateful

Remember to always be kind and friendly. Never forget that they are doing you a big favor as they’re typically very busy, and taking time out of their extremely busy day to talk with students at the career fair. Hence, reading and answering an email is nice of them.

6. Be charismatic, bring up points about your previous conversation

When you write an email, don’t be afraid to display your personality but don’t be overdramatic or silly in order to stand out.  A little wit, however, never hurts. If you had the chance to speak to them at the career fair, try to mention a thing or two you talked about that may have been unique, that way, it’ll help them remember you, which is valuable.

7. Re-read the email and use an appropriate signature

Concluding an email is as important as the content is to make a good impression. The two most used and appropriate closers are ‘Best regards’ and ‘Thank you. Most of the time even a short and quickly written email may contain mistakes. Small grammatical errors can deteriorate a professional’s opinion of you. Therefore, it’s advised that you Re-read your email before you send it to avoid any slip-ups. Also, don’t forget to add your name after choosing a closer. Better yet, set an automatic signature so it always appears at the bottom of your emails no matter what.


For sending flawless follow-ups and thank you emails, follow these simple easy, and useful tips and you’ll be ready. Good luck to everyone attending the career fair!

Iftikhar Qureshi
Iftikhar Qureshi
IFTIKHAR is a Digital Blogger and SEO Specialist at F60 Host. Using his IT degree and expertise as a website operator, he hopes to share his knowledge with other IT geeks.